Arraxis for clinics & med spas
Turn more enquiries into booked appointments.
Reply to every Facebook and website enquiry on WhatsApp within a minute, let patients book online, cut no-shows with reminders, and bring patients back.
- 14 days free
- No card
- Cancel anytime
Illustration with sample data
- ready-made automations
- 7
- pipeline stages in your words
- 6
- lead sources for clinics
- Facebook & InstagramWebsite formsWordPressWhatsApp
Sound familiar?
What costs clinics sales, and how it stops.
The same three things come up again and again. Here is what Arraxis does about each one, every day, without anyone having to remember.
- 01The problem
Enquiries arrive after hours
Ad leads come in at night and at weekends, and the first clinic to reply usually gets the booking.
With Arraxis
Every enquiry gets a WhatsApp welcome within a minute, and your team a call task.
- 02The problem
No-shows cost chair time
An empty slot is lost revenue unless someone rebooks the patient quickly.
With Arraxis
A missed appointment gets a polite rebooking link two hours later.
- 03The problem
Patients don’t come back
Without a reminder, the next session never gets booked.
With Arraxis
Patients are invited back 30, 60 and 90 days after their last visit.
Ready on day one
Pick clinics at signup. The rest is already set up.
Your workspace starts in your words, with your stages, your services and the follow-ups that matter in your trade. Change any of it later.
- Your pipeline, in your wordsNew Lead → Not Reached → Call Back → Appointment Booked → Showed Up → Converted
- 7 ready-made automationsPreview each one, add your links, test it on your own phone, then switch it on.
- Your first welcome messageReady for WhatsApp. Arraxis sends it to Meta for approval for you.
- Your show rate reportSee how many booked patients actually showed up, by source and by ad.
Ready-made automations
Follow-ups for clinics, already written.
Pick one to see exactly what it does. Each one stops by itself when the customer replies or books.
Starter runs up to 3 automations at once. Growth and Suite run them all. See plans
Welcome every new lead
OnGives your team a call task for every new enquiry at once and greets it on WhatsApp within a minute.
Stops when they reply or book. Night leads are welcomed at 9 am.
Your pipeline
Every stage, in your words.
From the first enquiry to a sale, every lead has a stage, and every stage has a next step. Rename any of them whenever you like.
New Lead
Arrives in one list seconds after the form is sent, with its ad and campaign.
Not Reached
No reply yet? Three polite WhatsApp follow-ups over a week.
Call Back
Your team gets a call task, with the enquiry on screen.
Appointment Booked
Booked online or by your team. Reminders go to the patient and staff.
Showed Up
Ask how the visit went, then invite a Google review.
Converted
Counted as a sale in your reports, by source and by ad.
Arraxis Receptionist · Suite plan
Answers at 11 pm. Books for 10 am.
The AI receptionist answers WhatsApp messages and phone calls from your own services, prices and FAQs. Every call creates a lead, and it can book straight into your calendar.
- Answers from your own words and prices
- Books into your calendar
- Hands chats to your team, or sets a call-back
- Set up not to give medical advice
Included in Suite, with 100 phone minutes a month.
Northwind Clinic
WhatsApp · AI receptionist
- Booked
- Lead created
- Summary saved for the team
Illustration with a sample chat
The number that matters
Know your show rate.
See how many booked patients actually showed up, by source and by ad. Next to your ad spend, so you know which ads pay for themselves.
Good to know
- Arraxis is a sales and booking CRM, not a medical records system.
- Arraxis does not sign HIPAA business associate agreements, so do not store clinical notes in it.
- Google Ads lead forms are not available to healthcare advertisers; use the Arraxis website form instead.
- Only neutral stage names (such as "Booked") and hashed contact details are sent to ad platforms, never health details.
Quick maths
What is one more booking worth to you?
Move the two sliders to match your business. The rest is simple arithmetic.
Your two numbers only. No assumptions about how many you will win: that part is up to you.
Every 1% of your enquiries won back
Every 1% of your enquiries won back is worth $450 a month.
a month in extra bookings
Arraxis Growth is $79 a month.
It pays for itself with 1 extra booking a month.
FAQ
Questions from clinics.
More in the full FAQ and the help centre.
Can I store treatment notes in Arraxis?
No. Arraxis is a sales and booking CRM, not a medical records system, and it does not sign HIPAA business associate agreements. Keep clinical records in your clinical system.
Will the AI give medical advice?
No. The AI is set up not to give medical advice. It answers from the services, prices and FAQs you write, and hands over to your team.
Can patients book online?
Yes. Share your booking page or embed it on your website. Reminders go to the patient and to the staff member.
Can Google Ads lead forms be used by clinics?
Google does not offer lead forms to healthcare advertisers. Use the Arraxis website form or your own site’s form instead.
Other industries
Set up for how they sell, too.
Growth, accounted for.
Your next lead is on its way. Be ready for it.
Your workspace comes ready for clinics. Try everything free for 14 days.
- 14 days free
- No card needed
- Cancel anytime